Wedding Planning

Overlooked details

Erin Olsen ·

There are so many details to remember and plan and discuss about your wedding day. So, what are those little details that often get overlooked? Well, you have come to the right place! We have created a list of things just for you that we find are the most overlooked.

Backup plan

Do you have one? It’s not only rain you have to worry about, heat and wind can also play a big factor in outdoor weddings. Backup plans are a must! BUT! It’s usually not this detail that gets overlooked... It’s what comes next. Have you communicated this backup plan to your vendors and helpers? If not, make sure they know where things are to be placed if anything changes. Communication to your vendors is one of the biggest overlooked detail in wedding planning.

Food

Most people plan the food for dinner, but forget about breakfast and lunch! Plan to bring plenty of food AND WATER for you and your wedding party. Tip: Have water bottles easily accessible because more people are likely to grab them and stay hydrated!

Accessories/Wedding dress

Don’t let time get away from you during your engagement season. Alterations typically need to be scheduled two months prior to your wedding day. During this time you can look for the perfect accessories so that you can try everything on once your dress has been altered to make sure it is everything you had envisioned.

Who’s your go-to?

Do you have a wedding planner? A venue coordinator? A go-to? Questions always come up and you will not want to be bothered while you are getting ready and preparing for your special day. It is important to have someone in charge of questions and concerns so you don’t have to. It is your wedding day, relax and let someone else make the decisions for you!

Numbers

People are hard to plan on. You just never know if Aunt Barb or Uncle Larry are going to show up unexpected. Plan on an extra 10-20 chairs at your ceremony. Your guests will most likely leave seats open in between, which can then cause issues for latecomers. If you have chair decor, make sure you account for those extra chairs as well. No one likes mismatching or uncovered chairs in photos. Tip: Factor yourself and your vendors into your guest count when ordering chairs and food.

The Getaway Car

Hustle and Bustle. That is what your wedding day consists of (along with laughter, joy, love, and happiness of course). Wedding plans are usually made up until the event begins, but have you thought about when the event is over? Do you have a way for you and your spouse to get to your hotel? Does your wedding party have a ride from the venue to the hotel?

Lighting

The evening will come and you will want the space to match your mood. Depending on your venue, make sure that you can dim the lights or add supplement lighting like twinkle lights or cafe lights to keep the wedding mood romantic all night long.

Cleanup, Cleanup

Communicate with your vendors and your go-to about the cleanup process. Are you responsible for returning rented items? Do you have someone assigned for cleanup duty? It is crucial that items are counted and taken care of properly to avoid any damaged/missing item fees. No one likes the after-wedding charges, so assign someone to take on this job, and you will have nothing to worry about. Other things that might get overlooked include the collecting of gifts, personal items, your dress and or bouquet.















Inspiration

Our Go-To, Must Have, number one, All Time Favorites

Erin Olsen ·

Everyone has their own personal favorites, so after years of setting up many different weddings and events, we have come up with our favorites and we want to share them with you! 

Arches: Nothing beats classic white curtains pulled back on a ceremony arch. If you want a little more character or color, we suggest adding a chandelier or some floral arrangements! There are so many options that go along with curtains that we have decided it is our number one choice when it comes to decorating your arch!

Ceremony arch decorated with white curtains pulled back and greenery to frame

Draping: Whether it be in a tent, a hotel space, an outdoor pavilion or a magical event center; we love zig-zagging draping for the most elegant of looks! 

taupe draping with twinkle lights in a tent for a wedding reception paired with crystal chandeliers

Linens: Our go-to linen would have to be anything with color, texture, or shine. That's why we are in love with the sequin linens. When the light hits them in just the right way, Oh Man! It's GORGEOUS!

Gold sequin table linen with flowers on top
Charcoal sequin linen with bride and groom ivory rouge chair covers

Lighting: You can never go wrong with cafe lights. With endless ways to drape, hang and organize, these are a must have at any venue! 

Cafe lights strung in the St.Paul Landmark Center from the second floor for a Minnesota wedding
Cafe lights hung in an outdoor pavilion making a roof like shape from the lights

Centerpieces: It's no secret that we love decor, but our all time favorites are anything paired with candles. They are so universal, romantic and can be used in a multitude of ways. 

Gold candelabras holding flower and candles. Displayed on top of a rosette linen and gold chargers with candle votives nearby.
wedding flowers on a burgundy linen with gold candle votive cups
Glass candle vase trios with floating candles in water
silver textured luster linen with candles and flowers

Styled Shoot

Paper Wedding Dress

Erin Olsen ·

Yes, you read that right. This wedding dress was made out of paper, and boy was it incredible.

Let’s just take a minute to pick our jaw up off the floor and admire this work of art. Incredible... Just incredible.

Burgundy and White Paper Wedding dress

After endless hours of dreaming, brainstorming and designing, this creation came to life. It was handcrafted to perfection with each piece accounted for and hand placed to create such a masterpiece.

This styled shoot began with the unimaginable paper wedding dress and soon transformed into a chic and unique shoot, blooming rich with color.

Fern inspired stationary displayed on burgundy table linen
Harvest table in front of criss cross backdrop
wedding favors in glass box
Wedding bands on red ribbon
head table under three chandeliers with rented linens and napkins

Knowing we had to match the talent of the incredible paper dress, we researched and designed a backdrop that would not disappoint. Choosing to incorporate the colors of the dress in the backdrop we criss-crossed the burgundy and gave it space to illuminate the depth and feel.

burgundy and white backdrop design for wedding ceremony in Minnesota

There were so many incredible vendors involved in this project, including Sadie’s Couture Floral. Their ginormous fern arrangements provided the texture, volume, and color that this shoot needed!

silver satin table linens with fern greenery and burgundy candles
burgundy candles on silver candlesticks
Silver linen with burgundy napkin displayed on head table
wedding cake with burgundy linen draped over table
Head table set up with burgundy accents and fern greenery
guest plate showing menu and burgundy napkin
Burgundy and white paper wedding dress styled shoot in Minneapolis Minnesota

I don’t know if another shoot could ever beat this one! I am still in shock of all of the talent involved in making this idea come to life.

Paper dress being modeled in front of white and burgundy backdrop

Wedding Planning

What to do 3 weeks before your wedding

Erin Olsen ·

Feeling a little bit stressed out? We are here to help!

First thing is first, breathe in and back out. It is going to be ok, and you are going to get MARRIED! Don’t forget to keep celebrating that amongst the crazy details of the last few weeks.

Here are a few tips to help you feel a little less stressed and a little more excited!

Take a final head count

This can be a daunting task, but it will make such a big difference. Finalize the numbers for your venue and make sure you have a completed, easy-to-read table plan.

Create an overly detailed wedding day timeline

Try to include more than just when the ceremony starts and when the reception ends. It can include things like who is bringing your name cards and where should they be placed? Include who is transferring your overnight bag and when? Add the time your vendors are planning to arrive, what they are doing, and where your decor goes at the end of the night. All of these things can allow for a more relaxed day rather than trying to figure out details in the moment. Share this timeline with the wedding party, family, vendors and a coordinator for a more relaxed day.

When we arrive-

Wondering when We’ve Got It Covered will arrive? Most days we have multiple events and therefore can’t be everywhere at once. However, we can guarantee that it will be done before your event begins. Have a specific time you need it ready by? Contact us with that information as soon as possible so we can schedule you in.

Confirm the details with your vendors so they aren’t surprised or left guessing

1.Color Change?

Did any of your rental items change color? From white to ivory perhaps? It is easy to make these changes as you plan during your engagement, but don’t forget to let your rental company know of the switch.

2.Number change?

Along with colors, do you have any number changes? It is pretty typical that about 10-20% of your invited guests will RSVP regretfully and so it is important to inform your venue and any other vendors involved. Tip: Rent a few extras in case your numbers change last minute.

3. Size or style change?

Look over the style and size of your tables. Did you change to rectangle tables? Are you using rounds? Make sure your linen sizes are correct to avoid day of frustration.

Payments

Hopefully you have already created some sort of schedule months ago of what planning and payments need to happen and at what time in your engagement. Sift through that timeline to see if any other unseen payments that need to be made. Your payment and final numbers for your decor rented from We’ve Got It Covered, is due 15 days prior to your date.

Organize decor and accessories

Sort through your decor and organize it by where it goes. This is a good way to see what you are missing and if you need to make some last minute additions!

Make sure all necessary marriage documents are brought to the venue and are ready to go

Don’t forget the marriage documents! Something that can easily be forgotten if not put in a place to remember.

Iron/steam anything needed

Have you tried on all of your apparel and made sure its looking clean and pressed? Some last minute touch ups might need to be made before the big day!